Book A Room
Who can book a room?
The Library's meeting rooms are available during normal operating hours.
Official government business by federal, state, county or municipal governments may use the meeting rooms as needed. The meeting rooms are available at no charge for use by non-profit, civic, educational and cultural groups or organizations. Outside organizations may reserve rooms up to three months in advance with a maximum of four bookings per month by a single organization.
The branch manager, according to the following priorities, will approve requests for use of the rooms:
- Library-sponsored or related meetings and programs;
- Government-sponsored or related meetings and activities; and
- Non-profit, civic, educational and cultural groups or organizations on an equitable basis, regardless of the beliefs or affiliations of individuals or groups requesting their use.
Ready to book a room?
To book a room, visit the Book A Room page.
Select the location, the date, and the time of your proposed event. Fill in the required information and submit. You'll get an email letting you know if your reservation was accepted or denied.
Are there exceptions to reservations?
Regular library service takes precedence over all other activities and the use of the meeting rooms must not interfere with the operation of the library. Library meeting rooms are intended to serve the community in its broadest sense.
Can I charge a fee to attend my meeting?
Only library-related groups and other government departments and agencies, either sponsoring or co-sponsoring a program, may charge an admission fee or a sell a product. A percentage, to be determined by the Charleston Friends of the Library, of the admission or product's revenue is subject to be collected and donated to the Friends to benefit the Library.
All meetings or programs must be open to the public. No alcohol may be served in County buildings.
What is not allowed when reserving a room?
The name, address and phone number of the Library may not be used as the official address of any organization using the meeting rooms, nor may any non-library group using the meeting rooms publicize its activities in such a way as to imply library sponsorship.
The branch manager reserves the right to refuse the use of the rooms whenever, in the branch manager's best judgment, the use does not conform to this policy.